Contents
Job openings
Team Leaders
Group Opening
Post-doctoral Researchers
Group Opening
- Post-doctoral position in development of low-cost CMOS compatible intersubband optoelectronics (photodetectors and light emitters) in the MWIR and LWIR leveraging colloidal quantum dot technology
- Post-doctoral position in photodetectors with 2d materials heterostructure
- Post-doctoral position in science and technology of moire quantum matter
- Post-doctoral position in chip-integrated infrared colloidal quantum dot lasers
- Post-doctoral or Project Research Engineer position in quantum key distribution for space
- Post-doctoral position in novel ultrafast spectroscopy methods for photosynthesis and bioenergetics
- Post-doctoral positions in analogue electron quantum simulator
- Post-doctoral position in quantum optics of single atoms interacting with single photons
- Post-doctoral position in integrated photonics design, simulation, fabrication, characterization and packaging
- Post-doctoral position in SPM on twisted 2D materials
- Post-doctoral position in theoretical many-body quantum optics
- Post-doctoral position in applications of magnetometry in nuclear magnetic resonance
- Post-doctoral position on quantum simulation with ultracold strontium atoms
- Post-doctoral and Research Engineer positions in quantum technologies
- Post-doctoral position on thermal sensors and microbolometers
- Post-doctoral position in dark matter search with ultracold atoms
- Post-doctoral position in design and testing of thz detectors
- Post-doctoral position in atomic vapor quantum sensors
- Post-doctoral position in ultrathin optical films and applications to display, bio and lithography
- Post-doctoral position in applications of near-infrared spectroscopy and diffuse correlation spectroscopy in critical care
- Post-doctoral position in speckle contrast optical spectroscopy (SCOS) for non-invasive blood flow measurement
Staff Researchers
Project Engineers
PhD-fellows
General Call
A rolling call of the ICFO PhD Program, with periodic deadlines, is always open for candidates applying to do a PhD at ICFO.
All candidates will be considered for all available fellowships for which they are eligible. Some specific fellowships are announced through targeted calls. Candidates applying to these calls are also considered for all other fellowships for which they are eligible.
Students may also join ICFO with their own funding or through external fellowships. Interested candidates should apply directly to such programs, and may wish to contact ICFO research groups they might be interested to join.
For further general information on fellowships and specific calls, please contact us at jobs@icfo.eu
Currently we have the following call(s) open
Under- and Postgraduate Students
Admin & Technical Engineers
Director’s Executive Assistant
ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, which employs 500 people, including researchers, PhD students and staff personnel. In its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide. ICFO proactively seeks partnerships with industries and fosters spin-off creation.
JOB DESCRIPTION
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to the Director. This key role will facilitate the Director’s daily activities, ensuring smooth communication and coordination across all levels of the organization and with external stakeholders.
If you are an experienced Executive Assistant looking to contribute to a world-class research institute dedicated to advancing scientific discovery, we want to hear from you!
Share this opening!
Use the following URL:
https://jobs.icfo.eu/?detail=910
Key Responsibilities:
Executive Support:
• Directly support the ICFO Director in all aspects of their daily routine, ensuring efficient management of time and tasks.
• Handle the Director’s calendar, coordinating meetings, appointments, speaking engagements, and both national and international travel arrangements.
• Prioritize and manage incoming communications, including emails, phone calls, and correspondence; respond on behalf of the Director when necessary.
• Draft, prepare, and review correspondence, reports, and presentations for the Director’s internal and external audiences, ensuring professionalism and accuracy.
Meeting Coordination:
• Organize and prepare meeting agendas, attend meetings, take notes, and prepare initial drafts of minutes and summaries for follow-up.
• Track action items and ensure timely follow-up, maintaining high organizational awareness and responsiveness.
Documentation and Information Management:
• Organize, maintain, and manage key documents, ensuring they are up-to-date, easily accessible, and properly filed.
• Assist with institutional projects as necessary, providing administrative support to ensure smooth execution.
Liaison and Communication:
• Serve as the primary liaison between the Director, ICFO staff, and external stakeholders, managing phone calls, visitors, and communications with professionalism and confidentiality.
• Facilitate effective communication within ICFO, fostering positive relationships across the organization and with external partners.
Qualifications and Experience:
• Bachelor’s degree in a related field.
• A minimum of three years of experience in a similar executive assistant role.
• Previous experience in research institutions or similar organizations is highly valued.
• Fluency in English, Catalan, and Spanish (written and spoken) is required.
Personal Skills and Characteristics:
• Strong service orientation with a proactive approach to problem-solving.
• Excellent organizational, planning, and time-management skills, with attention to detail and the ability to meet deadlines independently.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Strong communication and teamwork skills, with the ability to work effectively across all levels of the organization.
• Flexibility and adaptability to manage multiple priorities and demands.
• Proficiency with office software and relevant applications.
Why Join Us?
As the Director’s Executive Assistant at ICFO, you will have the opportunity to:
• Work in a collaborative, multicultural environment at the forefront of innovative scientific research.
• Experience professional growth and development in a dynamic, international setting.
• Enjoy a competitive salary and benefits package, in accordance with institutional salary scales and commensurate with your qualifications and experience.
• Be part of a full-time, permanent position with long-term career potential.
ICFO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. No restrictions of persons with disabilities, citizenship, or gender apply. ICFO follows the principles of openness, efficiency, transparency, supportiveness, and international comparability as outlined in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.
The formal application should be submitted online via http://jobs.icfo.eu.
To apply, please submit your resume and a cover letter detailing your experience and suitability for the position
For updated information about ICFO, please visit http://www.icfo.eu.
Until positions are filled.
Identify your interests
As your career goals and research interests are an integral part of the selection procedure itself, apart from the ICFOjobs site, we encourage you to browse ICFO’s corporate website to learn more about ICFO’s research activities and to identify the projects and/or areas that best match your background. We also recommend that you visit Careers @ ICFO. A clear indication of your interests and goals in your presentation letter will help us in reviewing your candidacy.
Did you identify an opening meeting your interest and career goals? Then, we are looking forward to your application!
Should there be no opening matching your interest or background, please contact us at jobs@icfo.eu or directly contact with the relevant ICFO Group Leaders or Unit Heads to explore potential future possibilities in their fields.
The application process
If you have identified an opening matching your interests, please read carefully the information about requirements, conditions and necessary application material and start the application process. Candidatures should be submitted online via ICFOjobs, our online application interface, in a 2-step procedure:
- Registration:
The button ‘Apply to this opening’ takes you to the online application form, gathering your personal data for identification purposes. Once submitted, you will receive a link by e-mail, which you must follow in order to continue the application process. - Application:
In this second step of the process you will be asked to provide further details and the necessary application material, as well as, in some of the openings, to indicate potential referees. All enclosed documentation must be in PDF format or plain text.
Once the application form is complete and the relevant material has been uploaded, submit your candidature by clicking on the ‘apply’ button. Candidates will receive an automatic reply acknowledging submission including a reference number for further enquiries or updates (within deadline).
By submitting an application, you grant ICFO permission to use the provided data for the recruiting process. (See Data Protection Policy.)
The review process
Applications will first be reviewed to assure that they meet the requirements and conditions as indicated in the job opening. Candidatures will then be evaluated by the corresponding Selection Committee according to the selection criteria of each opening. ICFO is an equal opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions related to disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.
ICFO will notify candidates who are selected to pass to the next stage in the review process. Candidates who do not pass the first step of the review process will be notified of the outcome of their application at this time.
When requested, reference letters play an important role in supporting the candidate in the review process. Unless the call applied for indicate specific requirements in that sense, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees. The members of the selection committee will have access to reference letters.
On-site or online interviews (aiming at discussing the candidate’s suitability, project contents, hiring conditions and legal matters, etc.) with the Selection committee may be scheduled.
Notification of results
All candidates will be notified of the outcome of their application. Possible results are:
- Rejection:
The Selection Committee reaches the conclusion that the background of other candidate(s) appears to be more suitable for the position. - Waiting list:
Candidate(s) may be placed on a waiting list based on the shortlist proposed by the Selection Committee. Candidate(s) on this list may receive an offer in the event that the top-candidate does not accept the position. Waiting list candidates will receive a final decision as soon as the top-candidate confirms acceptance. - Acceptance / offer:
ICFO extends an official offer, asking the selected candidate for formal confirmation of acceptance.
The selection process is completed as soon as the candidate confirms acceptance of the offered position and a tentative starting date has been agreed.
After acceptance @ ICFO
Staff of the ICFO Human Resources and Education Unit will assist new ICFO members with the following procedures:
- Support with administrative and legal matters related to arriving and settling in, including immigration formalities (Visa application process, etc.) and personal assistance in relocation.
- Particularly for PhD-students: Information and advice on the necessary academic documentation to be gathered and submitted for enrollment in the PhD in Photonics program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.) whenever necessary, as well as registration to the doctorate program and academic planning.
ICFO’s applicant database
The applicant database and all applications received through ICFOjobs, are managed by the staff of ICFO’s Human Resources and Education Unit. All information is handled with due confidentiality and solely for the purpose mentioned, and will be made available to the members of the Selection Committee in so far as they are necessary for the management of the process.
As indicated through the application process, other relevant information is also gathered for statistical purposes or in order to verify the eligibility requirements indicated in the corresponding call.
Do I have to submit my application exclusively online or may I also submit a hard copy?
ICFO only accepts applications submitted online via the ICFOjobs interface. As an exception, and only in case of force-majeure problems with electronic submission, candidates may submit their application in hard copy within the deadline.
Is it possible to apply for more than one opening? May I apply even if I have been considered for an ICFO opening in the past (i.e., re-application)?
Yes.
Do I receive a confirmation acknowledging reception of my application?
Yes.
Is it possible to update my personal data or application material? Likewise, will I be able to delete my application (and therefore all personal data)?
In the first step of application, through the online application form, you will have to provide your personal data including your contact e-mail. Once submitted, you will receive an acknowledging e-mail, containing a link which you have to follow in order to continue with the procedure (submission of application material, etc.). Via the link you receive by e-mail, you will also be able to update your data and application material (within the established deadlines) or even to withdraw your application.
In case of questions - whom shall I contact for help in submitting my application?
Please contact the recruiting staff of ICFO’s Human Resources at jobs@icfo.eu.
Particularly for PhD- and Postdoctoral openings: Is it possible to apply even if I have not yet finished the minimum academic qualification required?
Yes, unless the call explicitly indicates otherwise, but please indicate this clearly in your presentation letter. In general, candidates should hold an internationally-recognized degree or evidence of its completion before the prospective starting date.
Applications need to be supported by reference letters. How should these be submitted?
For exact details on how to proceed with reference letters, please check the specific opening you are applying for. In general, you will be requested to indicate name, institution, contact data, and relationship in the last part of the online application form. Depending on the opening, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees.
Submission of academic transcripts and degrees?
The required documentation to be submitted for application is indicated in the ‘application process’ of each opening. In general, ICFO will ask that you provide a copy of your most recent academic degree certificate. Additionally, and particularly for fellowships and internship positions, ICFO will also need you to submit scanned copies of your academic transcripts (current and previous studies). The academic transcripts contain the list of courses, including the credits and marks obtained. Provisional degree certificates are generally accepted by ICFO.
The application form requires the indication of my GPA – what shall I indicate?
GPA stands for Grade Point Average. Apart from other criteria, selection for ICFO positions, above all for fellowships and internships, is measured in terms of the academic performance. In this regard, ICFO needs an indication of the average of your final overall grade obtained in your studies (stated in your transcripts), the minimum grade required to pass in your university and the maximum grade that can be achieved or the overall qualification obtained in your PhD-studies (for applicants with a PhD-degree).
Retrieve your application
Contact
You can write an email to Human Resources and Education at ICFO.