ICFO jobs & fellowships

Welcome to ICFOjobs

Our job openings site and
online application interface

Please consult openings for further information on available projects and positions, as well
as for elegibility, conditions, required application material and deadlines.

Dear applicant,

In the event that you have lost the acknowledging e-mail containing the link providing access to your application, you may retrieve your data by completing the form below.

Please, provide the required data and click on the ‘submit’ button. You will receive an e-mail, containing the link to your application.

In case of any troubles, please contact us at jobs@icfo.eu.

Are you interested in a position or a specific opening at ICFO, browsed our FAQs section, but still have a question you would need us to answer? Would you like to know more about a career at ICFO, or the application process? If so, please do not hesitate to contact us by submitting the form below.

Contents

Job openings

Group Leaders

Post-doctoral Researchers

Research Engineers

PhD-fellows

General Call

ICFO participates with 4 positions, to be awarded between 2017-2019, within the PREBIST PhD-Fellowship program, a COFUND-action funded by the EU Horizon 2020 research and innovation programme, under the Marie Skłodowska-Curie grant agreement No 754558, coordinated by BIST. The call is currently open for applications, closing January 01, 2018. Further information is available at: http://bist.eu/PREBIST/

Group Opening

Under- and Postgraduate Students

Admin & Technical Engineers

Student Research Fellowships

ICFO-The Institute of Photonic Sciences (http://www.icfo.eu) offers the opportunity to accomplish Final Degree Projects / Masters’ Theses or to participate in a research stay, fostering the students’ education and research training.

The program, which has been launched thanks to the "Severo Ochoa Centres of Excellence" accreditation awarded by the Ministry of Economy and Competitiveness of Spain, aiming to promote excellence of scientific research in Spain, offers a limited number of fellowships to outstanding students from top Universities worldwide.

The program aims at an early exposure to frontier science and research, as well as at the early support of outstanding students to experience first-hand the excitement and challenges posed by research projects within the variety of research topics active at ICFO.

Research lines include, but are not limited to:


  • Biophotonics and photo-medicine
  • Graphene opto-electronics
  • Nanophotonics and Nanotechnology
  • Nonlinear Optics and Frequency conversion
  • Quantum Optics and Quantum Information
  • Atto-science and Ultrafast Laser Science
  • Optical Sensing and Optoelectronics
  • Green Photonics and Photovoltaics
  • Nanoscopy and Super-resolution Imaging
  • Neurophotonics and optogenetics

Interested students should browse the different research group profiles available on the ICFO website, http://www.icfo.eu, to identify the groups that best match their interests.

Selected students will participate in ICFO’s rich scientific life, benefit from the experience of ICFO researchers, cutting edge facilities, industrial projects, the institute’s stimulating and interdisciplinary environment, and as receive high-level training as well as extensive admin and tech support. They will collaborate with scientists on research assignments tailored from available projects at ICFO, and will also acquire skills for communicating their research results.

Share this opening!

Use the following URL:
http://jobs.icfo.eu/?detail=330

REQUIREMENTS

Candidates must be currently enrolled/registered to an undergraduate or master?s program. Eligible areas include, but are not limited to, Physics, Engineering, Chemistry, Mathematics and Biology.

Selection of Fellows is based on merit and potential, measured in terms of academic records and personal achievements. Proactive attitudes, participation in community activities, and capacity for team-work are also taken into account.

Persons with disabilities are strongly encouraged to apply. No restrictions of citizenship or gender apply to ICFO positions.

CONDITIONS

The duration of the stay can be from a minimum of three (3) months to a maximum of six (6) months.

Selected candidates shall start between February and May 2018.

The stay will have to be formalized by a training agreement between the student’s home university/institution and ICFO. Please, note that any potential offer for a fellowship at ICFO is subject to the previous verification of viability of said training agreement.

For students living in Catalunya, the fellowship include a stipend of 300 euros monthly gross.

For students that do not live in Catalunya, the fellowship include a stipend of 600 euros monthly gross, for full-time dedication. Eligible travel expenses are also covered.

Please notice that these Fellowships are not compatible with other full fellowships, except for the Erasmus.

Application procedure:

1st step: Submit your application

All applications must be submitted exclusively online, our online application interface (http://jobs.icfo.eu). Required application material should be uploaded to the application form and must be complete in order to be considered.

To apply for a fellowship, suitable candidates are requested to submit the following documents (in English):


  • A presentation letter indicating the ICFO research group(s) of interest,
  • A Curriculum Vitae, including complete contact details,
  • A scanned copy of the academic transcripts for the undergraduate and postgraduate (if applies), in English, Spanish, or Catalan,
  • The print-out of the equivalence calculation of your academic results/ GPA accomplished via http://www.foreigncredits.com/Resources/GPA-Calculator/
  • Name and contact details of one potential referee.

The deadline for submission of the application material, is: November 23, 2017

2nd step: Review process

In a first revision stage, applications will first be reviewed to assure that they meet the eligibility requirements and conditions and candidates will be notified accordingly. Eligible applications will be evaluated by the Selection Committee. Candidates who have the required experience will be invited to pass on to the second revision stage, in which h/she and the evaluating ICFO Group Leader(s) will be discussing the research interests and suitability of the candidate for a potential project, as well as duration of the stay and other particular conditions. An interview, either in person or by phone, is a fundamental part of the procedure.

In case of a final positive evaluation, the candidate will receive an official fellowship offer from ICFO.

All applicants will be notified the decision in their case by the end of January 2018, at the latest.

23rd of November, 2017

Identify your interests

As your career goals and research interests are an integral part of the selection procedure itself, apart from the ICFOjobs site, we encourage you to browse ICFO’s corporate website to learn more about ICFO’s research activities and to identify the projects and/or areas that best match your background. We also recommend that you visit Careers @ ICFO. A clear indication of your interests and goals in your presentation letter will help us in reviewing your candidacy.

Did you identify an opening meeting your interest and career goals? Then, we are looking forward to your application!

Should there be no opening matching your interest or background, please contact us at jobs@icfo.eu.

The application process

If you have identified an opening matching your interests, please read carefully the information about requirements, conditions and necessary application material and start the application process. Candidatures should be submitted online via ICFOjobs, our online application interface, in a 2-step procedure:

  1. Registration:
    The button 'Apply to this opening' takes you to the online application form, gathering your personal data for identification purposes. Once submitted, you will receive a link by e-mail, which you must follow in order to continue the application process.
  2. Application:
    In this second step of the process you will be asked to provide further details and the necessary application material, as well as to indicate potential referees. All enclosed documentation must be in PDF format or plain text.

Once the application form is complete and the relevant material has been uploaded, submit your candidature by clicking on the ‘apply’ button. Candidates will receive an automatic reply acknowledging submission including a reference number for further enquiries or updates (within deadline).

By submitting an application, you grant ICFO permission to use the provided data for the recruiting process. (see Data Protection Policy)

The review process

Applications will first be reviewed to assure that they meet the requirements and conditions as indicated in the job opening. Candidatures will then be evaluated by a scientific and expert selection committee, focussing on the previous experience and background of the applicant. Selection is based on merit and potential, measured in terms of the academic record and personal achievements.

ICFO will notify candidates who are selected to pass to the next stage in the review process, establishing a direct contact with the considering Group Leader(s). Candidates who do not pass the first step of the review process will be notified of the outcome of their application at this time.

Reference letters play an important role in supporting the candidate in the review process. Depending on the call, reference letters must either be submitted directly to ICFO by the referees upon request by the candidate, or submitted upon request by ICFO's recruiting staff. The members of the selection committee will have access to reference letters.

Candidates may be contacted by phone during the selection process. Likewise, on-site interviews may be scheduled.

ICFO will abide by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers. Persons with disabilities are strongly encouraged to apply. No restrictions of citizenship or gender apply to ICFO positions.

Notification of results

All candidates will be notified of the outcome of their application. Possible results are:

  1. Rejection:
    The selection committee reaches the conclusion that the background of other candidate(s) appears to be more suitable for the position.
  2. Waiting list:
    Candidate(s) may be placed on a waiting list based on the shortlist proposed by the selection committee. Candidate(s) on this list may receive an offer in the event that the top-candidate does not accept the position. Waiting list candidates will receive a final decision as soon as the top-candidate confirms acceptance.
  3. Acceptance / offer:
    ICFO extends an official offer, asking the selected candidate for formal confirmation of acceptance.

The selection process is completed as soon as the candidate confirms acceptance of the offered position and a tentative starting date has been agreed.

After acceptance @ ICFO

Staff of the ICFO Human Resources and Education Unit assist new ICFO members with the following procedures:

  • Support with administrative and legal matters related to arriving and settling in, including immigration formalities (Visa application process, etc.) and personal assistance in relocation.
  • Particularly for PhD-students: Information and advice on the necessary academic documentation to be gathered and submitted for enrolment in the PhD in Photonics program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.) whenever necessary, as well as registration to the doctorate program and academic planning.

ICFO’s applicant database

The applicant database and all applications received through ICFOjobs, are managed by the staff of ICFO’s Human Resources and Education Unit. All information is handled with due confidentiality and solely for the purpose mentioned, and will be made available to the members of the selection committee in so far as they are necessary for the management of the process.

Do I have to submit my application exclusively online or may I also submit a hard copy?

ICFO only accepts applications submitted online via the ICFOjobs interface. As an exception, and only in case of force-majeure problems with electronic submission, candidates may submit their application in hard copy within the deadline.

Is it possible to apply for more than one opening? May I apply even if I have been considered for an ICFO opening in the past (i.e., re-application)?

Yes.

Do I receive a confirmation acknowledging reception of my application?

Yes.

Is it possible to update my personal data or application material? Likewise, will I be able to delete my application (and therefore all personal data)?

In the first step of application, through the online application form, you will have to provide your personal data including your contact e-mail. Once submitted, you will receive an acknowledging e-mail, containing an application number and a link which you have to follow in order to continue with the procedure (submission of application material, etc.). Via the link you receive by e-mail, you will also be able to update your data and application material (within the established deadlines) or even to withdraw your application.

In case of questions - whom shall I contact for help in submitting my application?

Please contact the recruiting staff of ICFO’s Human Resources at jobs@icfo.eu. Should you have already submitted an application online, please do not forget to indicate your application number(s), as well as the name of the opening.

Particularly for PhD- and Postdoctoral openings: Is it possible to apply even if I have not yet finished the minimum academic qualification required?

Yes, unless the call explicitly indicates otherwise. In general, candidates should hold an internationally-recognized degree or evidence of its completion before the prospective starting date.

Applications need to be supported by reference letters. How should these be submitted?

For exact details on how to proceed with reference letters, please check the specific opening you are applying for. In general, you will be requested to indicate name, institution, contact data, and relationship in the last part of the online application form. Depending on the opening, either the ICFO recruiting staff will contact your referees for their assessment, or you will be instructed to ask your referees to submit their reference letters electronically via the online application form or e-mail (jobs@icfo.eu). Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees.

Submission of academic transcripts and degrees?

The required documentation to be submitted for application is indicated in the ‘application process’ of each opening. In general, ICFO will ask that you provide a copy of your most recent academic degree certificate. Additionally, and particularly for fellowships and internship positions, ICFO will also need you to submit scanned copies of your academic transcripts (current and previous studies). The academic transcripts contain the list of courses, including the credits and marks obtained. Provisional degree certificates are generally accepted by ICFO.

The application form requires the indication of my GPA – what shall I indicate?

GPA stands for Grade Point Average. Apart from other criteria, selection for ICFO positions, above all for fellowships and internships, is measured in terms of the academic performance. In this regard, ICFO needs an indication of the average of your final overall grade obtained in your studies, or the overall qualification obtained in your PhD-studies (for applicants with a PhD-degree).

Retrieve your application

Contact

You can write an email to Human Resources and Education at ICFO.

Appendix

No vacancies matching your profile?

In the event that there are no published vacancies matching your academic or professional background, you may contact us at jobs@icfo.eu.

Data Protection Statement

In accordance with Spanish Law 15/1999 of December 13, on the protection of personal data, we hereby inform you that personal data you provided as part of the selection process established at ICFO – THE INSTITUTE OF PHOTONIC SCIENCES (ICFO) in which you are participating, or may participate in the future, will be handled by ICFO aiming at accomplishing the selection process.

Said information will be handled with due confidentiality and solely for the purpose mentioned, and may be provided to those entities or persons associated to ICFO in the context of the selection process, and only as far as strictly necessary for the management of the process.